NGO & Grant Accounting in Odoo
Donor funds tracked correctly, grant-funded assets accounted for, and reports that reconcile.
Donor money comes with conditions. We set up Odoo so that restricted funds, grant-funded assets and donor reports are handled correctly and agree with your statutory accounts.
Common challenges
- Capital grants and grant-funded assets need manual year-end journals
- Donor reports are rebuilt in Excel every quarter
- Restricted and unrestricted funds are hard to separate
- Auditors query deferred income balances
- Staff costs are not allocated to projects consistently
What we do
- Grant and project tracking with analytic accounting per donor
- Deferred income for capital grants, released in line with the related assets
- Budget against actual by grant and project
- Fixed asset registers for donor-funded assets
- Payroll cost allocation to projects
- Donor reporting formats drawn from the same books
- Audit-ready schedules
How it works
Review
We map your grants, donors, reporting requirements and existing books.
Design
We agree the analytic structure, chart of accounts and grant treatment.
Configure
We set up Odoo, migrate balances and link assets to their grants.
Report
Donor and statutory reports run from the same records.
Use case
A donor-funded NGO automates capital grant accounting
The challenge
Capital grants funded the organisation’s assets, but releasing the deferred income was a manual year-end exercise that rarely matched the depreciation charge.
What we did
We configured Odoo so that each grant-funded asset has a matching deferred income schedule, released to income automatically in step with the asset’s depreciation.
The result
No manual amortisation journals. Deferred income and asset balances reconcile, and the same approach is now being applied for a second NGO.
Client details are withheld to protect confidentiality.
Accountability donors can trust
Tell us how your organisation is funded and we will show you how Odoo can handle it.
Talk to us about your NGO +260 570 379794